Payments from sponsors

Are you being sponsored by a third-party?

A sponsored student is one whose student fees are paid for by an agency outside of Indiana University. Sponsors may include:

  • Employers
  • Government agencies
  • Vocational rehabilitation
  • Military branches
  • Foreign governments
  • Trusts
  • 529 plans

How does it work?

You or your sponsor must submit a financial voucher or other documentation indicating what portion of your tuition and fees should be billed to the sponsor. It is your (the student's) responsibility to ensure that a voucher is submitted.

You may be receiving tuition reimbursement, where you pay the tuition and your employer reimburses you. In this case, no voucher is required.

How to prepare and submit a voucher

If you are submitting the voucher, you must submit a financial voucher or other documentation from the sponsoring agency indicating what portion of their tuition and fees should be billed to the sponsoring agency. Depending on the particular sponsor, the financial voucher may be called an authorization, letter of credit, or financial guarantee or, for 529 plans, is a letter indicating how many hours you have remaining. The financial voucher or other sponsor documentation should include, at a minimum, the following information:

  • The your name and university ID
  • The authorized term (e.g., spring 2020) or range of dates covered by the voucher
  • Sponsor contact information, including name, mailing address, and phone number of the primary contact
  • The amount authorized or the types of charges covered by the voucher
  • Address to which invoice should be sent

Submit a voucher online

Vouchers can also be submitted via email, mail, fax, or in-person to the Office of the Bursar.

Know your rights

Keep in mind that when we receive a voucher from your or your sponsor, you’re authorizing the release of any student records that are required for us to invoice your sponsor. You may be asked to provide an authorization for release of confidential information.

Learn more about your rights and privacy

You should also know that a sponsor cannot make their payment of fees conditional upon final grades, course completion, or employment status.

Make sure your sponsor pays

Be sure to monitor your university email. A credit on your bursar account does not mean your sponsor has paid. If your sponsor fails to pay by the due date on a bill, you may face a past due balance on your account. It’s your responsibility to prevent late fees from accruing on your account. Contact the Office of the Bursar to discuss payment options if your sponsor hasn’t paid by the due date.

Get what you need for tuition reimbursement

If you’re receiving tuition reimbursement from your employer, you may need to provide a term summary and class schedule to your employer so they can determine your cost per class.